Accenture Recruitment and Hiring Privacy Statement

The below explains how Accenture PLC and/or its affiliates, subsidiaries and newly acquired companies ("Accenture"; "we") protect the personal data we process and control relating to you (“your personal data”; "your data") and which rights you have in relation to the processing of your personal data if you use Accenture’s online career resources, when you apply for a job at Accenture when you are interested in applying for a job and when undertaking pre-hire and/or onboarding actions. Any Accenture entity located outside the European Union will be represented by Accenture Global Holdings Limited.

The types of information requested from you and the manner in which that information is collected and accessed are determined by the requirements of the country in which the position is located, and not the country in which you reside.
 
The following categories of data will be collected by Accenture:

• Your personal details;
• Data requested to provide during the recruitment process, to the extent allowed by applicable law;
• Data you submit in résumés / CVs, letters, writing samples, or other written materials (including photographs and videos);
• Data generated by interviewers and recruiters, based on their interactions with you or basic Internet searches where allowed under applicable law;
• Data provided by third-party placement firms, applicant matching platforms, recruiters, or job-search websites, where applicable;
• Photograph, and images/audio/footage captured on CCTV or other video systems when visiting our office or captured in the course of recruitment events or video recruitment interviews;
• Recommendations provided on your behalf by others;
• Documentation required under immigration laws;
• Data about your prior employment, education, and where applicable, credit history, criminal records or other data revealed during background screenings;
• To the extent legally permissible, data about your health or disability where it is relevant to your ability or availability to work or to a workplace accommodation, subject to legal limits on the timing of collection of such data and other applicable limitations.
• Data about race, ethnicity, religion, disability, sexual orientation and gender identity, military/veteran status, for purposes of government reporting where required, as well as to support Accenture’s diversity goals, evaluate the effectiveness of our equal opportunity policy and promote diversity best practices.
• In specific jurisdictions, we may collect social mobility data (this may include topics such as receiving free school meals, which type of school you attended, being the first in the family to attend university and the occupation of your main household earner when you were aged 14) to help us progress our social mobility agenda, drive our decision-making process as to which priorities we should focus on in social mobility, as well as help us to measure our progress.
• Data generated by your participation in psychological, technical or behavioral assessments. You will receive more information about the nature of such assessments before your participation in any of them.

One way that we collect information is using cookies. Cookies are small files of information that save and retrieve information about your visit to our tools and websites. Please read our cookies policy for further information on this.

You are not required to provide any requested information to Accenture but failing to do so may result in not being able to continue your candidacy for the job for which you have applied. 

By submitting your information, you acknowledge that all representations made by you are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.

The following purposes:

• Assess your suitability for employment for the role for which you are applying, as well as future roles that may become available, for which a recruiter may connect with you directly. You can always change this setting in the Subscription and Preference Center under Recruiter Connections. Perform administrative functions (e.g. reimburse you for interview-related expenses).
• Build profiles of candidates, including analysis of candidate data to gauge compatibility with a particular job and to develop estimates of future performance. Candidacy selection and hiring decisions are reviewed and conducted by an Accenture recruiting staff member and no automated decisions concerning candidacy are made without review by an Accenture recruiting staff member.
  
• In some cases, record your online interview for review by additional recruiters and hiring managers.
• If you register on our Careers website or on other Accenture websites/tools/properties, we will enter you into a database to receive future mailings about Accenture positions, events and other relevant information you might be interested in. We will not send you anything until you have told us what you want to receive via our Subscription and Preference Center. You will receive one general email with a link to our Subscription and Preference Center.
• Transfer your contact information, education data, employment data, application information and the CV, all as supplied by you in our recruitment systems. 
  Legal basis:
Justified on the basis of Accenture’s legitimate interests of ensuring that it recruits the appropriate employees for current or future roles.

The following purposes:
Manage your application and undertake pre-hire and/or onboarding actions.
Legal basis: Justified on the basis of Accenture’s legitimate interests of ensuring that it recruits/onboards the appropriate employees for current or future roles.

The following purposes: 

Facilitate communication with you.
Legal basis: Justified on the basis of Accenture’s legitimate interests of ensuring proper communication within the organization and with you.

The following purposes:
Perform data analytics, including analysis of our applicant pool in order to better understand who is applying to positions at Accenture and how to attract and keep top talent, and to assist with the sourcing and screening (but not for final recruitment decisions) when processing high volume of applications.
Legal basis: Justified on the basis of Accenture’s legitimate interests of ensuring that it continually improves its recruitment processes.

The following purposes:
Perform any legally required reporting and respond to legal process. 
Legal basis: Compliance with a legal obligation.

Where the above states that we rely on our legitimate interests for a given purpose, we did consider your potential interests, fundamental rights and freedoms and if those could be impacted by our processing activities. We did balance your interests, rights and freedoms against our interests, taking into account the purposes of the processing, the security of your data and our existing relationship with you. Based on this balancing test and with our efforts to inform you in a very transparent way of the processing activities, we are of the opinion that it does not materially impact any of your interests, rights and freedoms by processing your data. Please contact us if you wish to obtain further information on the balancing test we performed. 
 
We will process your personal data for the purposes mentioned in the table above based on your prior consent, to the extent such consent is mandatory under applicable law. 
 
To the extent you are asked to accept this statement in one of our tools, such acceptance will be considered as your consent to process your personal data, only in the countries where such consent is mandatory. In all other countries, clicking on acceptance/agreement buttons, will be considered as a mere acknowledgement of this statement.

Accenture may obtain data about you from the following sources:

• From you, when you submit resumes or other information online;
• From other Accenture affiliates;
• From conversations with recruiters and interviews with hiring managers and other Accenture personnel or representatives, some of which may be recorded as well as from Internet searches that these individuals may perform (where allowed by applicable law), or data that they may obtain from job search or professional networking websites (e.g. monster.com, LinkedIn, etc.) where you may have made data about yourself publicly available;
• From previous employers;
• From social media (where allowed by applicable law);
• From third-party recruiters, applicant matching platforms, staffing companies, or websites where you are introduced to Accenture through one. Accenture does not accept unsolicited resumes from 3rd party recruitment agencies, but does sometimes use such agencies subject to a written agreement. Any resume or other candidate information submitted outside of established candidate submission guidelines (including through the Careers website or via email to any Accenture employee) and without a written agreement or otherwise will be deemed to be provided for Accenture’s use, and no fee will be paid should the candidate be hired by Accenture; and
• From background checks, as applicable. Where permitted by law, Accenture may contract with a third party to perform a pre-employment background screening. The content of background check information varies by country to comply with local requirements, but may include information gathered from publicly available sources, your former employers or colleagues, schools you have attended, credit reporting agencies, and criminal records databases. You will receive more information about the nature of such a background check before it begins. Where required by applicable local law, you may be asked to provide certain background check information, (which may include sensitive data) directly to Accenture.

In general, access to your personal data will be restricted to minimize the number of people in Accenture’s global organization who need it for the purposes set out in this Privacy Statement, which may include your potential future managers and their designees, personnel in HR, IT, Compliance, Marketing, Legal, Finance and Accounting and Internal Audit.

 As a global organization with global IT systems, your personal data may be transferred to other Accenture offices in Accenture's worldwide organization. Accenture has internal policies to ensure an equivalent level of protection is in place across Accenture’s worldwide organization. Any transfers of your personal data to other Accenture offices (including transfers from within the European Economic Area (EEA) to outside the EEA) will be governed by Accenture's binding corporate rules (a copy of which can be found here). 

Furthermore, where there is a need, Accenture may share your personal data with third parties, such as third party service providers and public authorities. Before doing so, Accenture takes steps to protect your personal data. Any service providers and professional advisors to whom your personal data are disclosed, are expected and required to protect the confidentiality and security of your personal data and may only use your personal data in compliance with applicable data protection laws. The following categories of third parties will have access to your personal data: 

• Recruiters working for Accenture in the country where the position you are applying for is based. Such individuals may be based in a different country;
• Hiring managers and other interviewers. Often these individuals will be based in the country where the position is based, but in some cases, they may be located in other countries;
• The global Accenture Talent Management or similar Accenture teams, consisting of a limited number of individuals based in several countries;
• Individuals performing administrative and IT support functions;
• Authorized personnel at our service providers, including those that:
  • host and support the Accenture talent acquisition systems, talent connection or similar hiring/recruitment/talent management/HR related systems;
  • host/manage virtual/online interviews, which may include recording interviews where live interviews are not possible;
  • provide analytics services to assist with/optimize the screening and sourcing process to find and hire candidates (always subject to a final human decision);
  • send recruitment experience feedback surveys to candidates who have applied for open jobs applications;
  • perform background screenings, where applicable. These companies may be based in another country and may obtain data from other countries where you have lived, worked or studied, as may be relevant as part of a background check. You will receive more information about any such check before it begins;
  • assist Accenture in conducting psychological, technical or behavioral assessments; and any other recruitment, onboarding and HR related service providers of Accenture.
• Government officials where legal reporting requirements may exist, or law enforcement agencies or private litigants in response to valid law enforcement process (warrant, subpoena, or court order); and
• A third party in connection with any proposed or actual reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of Accenture business, assets or stock (including in connection with any bankruptcy or similar proceedings).
• A third party in connection with any proposed or actual client project, to the extent allowed by applicable law.

Unless you are otherwise notified, any transfers of your personal data from within the European Economic Area to third parties outside the European Economic Area (EEA) will be based on an adequacy decision or are governed by the EU standard contractual clauses (a copy of which can be obtained by contacting dataprivacyofficer@accenture.com). Any other, non-EEA originating, international transfers of your personal data, will take place in accordance with the appropriate international data transfer mechanisms and safeguards. To the extent your consent is required in your country to transfer your personal data from your country to another country or to a third party, your agreement with our privacy statement is considered as your consent to transfer your personal data to such country and/or third party.

If you are given and accept an offer of employment by Accenture, personal data collected during your pre-employment period will become part of your Accenture personnel records, to be retained throughout and for a period after your employment with Accenture. If Accenture does not employ you, Accenture may nevertheless continue to retain and use personal data collected during the recruitment process in order to consider you for new positions, and, if appropriate, to refer back to an earlier application if you submit a resume or other information to Accenture again in the future, as well as for system administration, to perform research and analysis, and to invite you to customize your communication and data preferences in our Subscription and Preference Center. 

Accenture determines the retention period of your information based on the following retention criteria:

• Accenture retains your personal data as long as it has an ongoing relationship with you;
• For as long as allowed by applicable law, Accenture retains your personal data to match them against future open roles that we may want to inform you about;
• Accenture retains your personal data where it is required to do so by a legal obligation to which it is subject;
• Accenture retains your personal data where this is advisable to safeguard or improve Accenture’s legal position (for instance in relation to statutes of limitations, litigation, or regulatory investigations).

We maintain organizational, physical and technical security arrangements for all the personal data we hold. We have protocols, controls and relevant policies, procedures and guidance to maintain these arrangements taking into account the risks associated with the categories of personal data and the processing we undertake.

We adopt market leading security measures to protect your personal data. This includes (without being limitative):

• We hold an ISO27001 certification, which indicates that we adhere to the high and strict information security standards. This is a security standard awarded by the British Standards Institution (“BSI”) that serves as international certification that Accenture adheres to the highest and strictest standards. This certification is the only auditable international standard that defines the requirements for an Information Security Management System (“ISMS”) and confirms that Accenture’s processes and security controls provide an effective framework for protecting our clients’ and our own information.
  
• We have a global Client Data Protection (“CDP”) program in place which governs the stewardship of client information and systems entrusted to us.
• We have regular penetration testing performed by a third-party provider, which continues to show the strength of our technical defenses.

You are entitled (in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law) to:

• request access to the personal data we process about you: this right entitles you to know whether we hold personal data about you and, if we do, to obtain information on and a copy of that personal data;
• request a rectification of your personal data: this right entitles you to have your personal data be corrected if it is inaccurate or incomplete;
• object to the processing of your personal data: this right entitles you to request that we no longer process your personal data;
• request the erasure of your personal data: this right entitles you to request the erasure of your personal data, including where such personal data would no longer be necessary to achieve the purposes;
• request the restriction of the processing of your personal data: this right entitles you to request that we only process your personal data in limited circumstances, including with your consent;
• request portability of your personal data: this right entitles you to receive a copy (in a structured, commonly used and machine-readable format) of personal data that you have provided to us, or request us to transmit such personal data to another data controller. 
  To the extent the processing of your personal data falls in scope of our BCR, you may also want to review your rights under our BCR.

To the extent that the processing of your personal data is based on your consent, you have the right to withdraw such consent at any time by contacting Accenture’s Data Privacy Officer. Please note that this will not affect Accenture’s lawfulness of processing based on consent before your withdrawal of consent, nor its right to continue parts of the processing based on other legal bases than your consent.

• If, despite our commitment and efforts to protect your personal data, you believe that your data privacy rights have been violated, we encourage and welcome individuals to come to Accenture first to seek resolution of any complaint. You have the right at all times to register a complaint directly with the relevant supervisory authority or to make a claim against Accenture with a competent court (either in the country where you live, the country where you work or the country where you deem that data privacy law has been infringed).
• If you would like to exercise your erasure, rectification, or access rights in reference to your data as a job applicant, you may also click here. Any other rights can be exercised by contacting us.